In 6 steps to the digital workplace

Such a paradigm shift from conventional IT procurement and usage to the digital workplace cannot be achieved overnight, especially in larger companies. That is why you should proceed strategically:

Surveys on the ‘future of the workplace’ show that respondents associate this term with more flexible working hours, remote working, a better work-life balance, and less pressure to be in the office.

1. Develop a vision:
   Before deciding on a digital workplace concept, it is essential to have a clear picture of what your IT should look like in three years’ time. What equipment is required? What is a sensible period of use for the device? Who should be allowed to order which devices and when? These and similar aspects should be strategically planned and defined in advance.
    
2. Work together with IT- and finance managers:
   IT managers are particularly keen on rapid cultural change and will want to review every process. They are also likely to be planning considerable capital expenditure so that IT equipment can be replaced as quickly as possible. Finance managers will first and foremost look at the cost. This is where our customized business concepts come into their own. They make it easier to spread payments over the useful life of a digital workplace while maintaining the company’s liquidity, fulfilling the requirements of both CIO and CFO.
    
3. Only provide what is needed:
   Not every employee has the same hardware and software requirements. Staff in the field, for example in sales or maintenance, need lightweight and robust notebooks. For designers, developers, and graphic artists, performance is more important.
    
4. Create flexible rollout concepts:
   Instead of spending weeks devising plans to replace all PCs in one huge rollout, you should upgrade workplaces in stages according to need. Workplace concepts with flexible, shorter terms will facilitate this strategy.
    
5. Be realistic in your planning:
   No matter how excited you are about new IT trends, you have to bear in mind the reality of everyday work for your employees. Avoid planning the digital workplace for an imaginary scenario – talk to the people who will be affected.
    
6. Turn IT procurement into a shopping experience:
   E-commerce portals such as Amazon have revolutionized the shopping experience. Employees expect a similar level of convenience from their IT department, but the reality is often very different.With our TESMA®-Portal you can create a special shopping experience for your employees. Here, your employees can order their equipment themselves from a range predefined by the employer.

TESMA® also provides detailed information on ordered and used hardware, enables analysis of future requirements and provides full cost transparency.